To create and maintain your own languages and use them in your projects, you need to access the System section of Dapresy Admin pages. If you don’t have access to this page, then please contact the support team or your account manager. Follow the process to add and use new language:

1.       Press the System button at top of page after logging and accessing Administrate section.

2.       Press Language Administration button and Create a new language option.

When creating a new language, all labels are in English by default. If you want to create a new language based on a different language, then use the copy language function instead of creating a new language. To edit the name or comment of an existing language, just click the ”Edit” option.

3.       Assign a name for your language and Save.

4.       Download the Standard language file and add the translations in column I.

The translations are made in an Excel file which is downloaded and then loaded back into the system. To download the Excel file, you can click the ‘Download’ option that appears when you hover over a language. If you want to download multiple languages, simply tick the relevant checkboxes and use the ‘Download selected languages’ button at the top of the page.

The downloaded Excel file consists of two sheets:

  • StoryTeller and Form
  • Document archive 2.0

The translations are made in column I, as shown in the image below. You can also use columns J, K, etc. if more than one language is present in the file. Columns C-F contain information on where the text is shown in the system. Column G tells you what type of text it is. It can be a label, a button, an option (for example, in a drop-down list), a message, or a mouse over the text, see examples of each type further down. The image below shows the Excel file. In this example, the file only contains the Russian language.

Here are the examples of the different text types. The type is specified in column G in the Excel file. The image below shows the text type “Message”

 The image below shows multiple examples of the text type “Button”

The image below shows multiple examples of the text type “Option” (the options are Week(s), Month(s), Quarter(s) etc.)

The image below highlights the text type “Label”

5.       Upload the Excel file containing new language version.

You do not have the access rights to edit the standard languages, but you can copy one of those languages and then make edits in your own version. In the middle of the page, you will find a grid that lists the five standard languages as well as your created languages.


When the file is loaded back into the system, it has to contain the Language column(s) and also the ID, Item Type and Original text columns. These must not be changed during the editing process. The other columns (Report, MainArea, SubArea and Comment) do not need to be included in the uploaded Excel file.

If you create your own language, any new features added by Dapresy will be shown in English until you update your own languages.To check which projects use one your languages, click the ‘List project’ option that appears on hover over (see the image below).The image below highlights the ‘List projects’ option. Use this to see which projects use the language.